Direct answer: Before a China supplier ships inventory for Amazon FBA, give the supplier and any consolidation partner one current preparation record: the applicable label files, carton count, carton dimensions and weight, destination or handoff point, product/SKU reference, packing instructions and the person who approves changes. Do not ask a supplier to “do FBA labels” without defining the files and checks that apply to your shipment.
This guide is for Amazon sellers and brands using a supplier or consolidation partner in China. Marketplace rules and fulfilment requirements can change, so confirm the current requirements in your own Amazon Seller Central account and applicable destination rules.
Use one FBA carton handoff record
| Item | Record before shipping | Why it matters |
|---|---|---|
| Product reference | SKU/variant and approved product version | Connects cartons to the intended inventory |
| Label files | Current files and where each is applied | Avoids working from old or incomplete files |
| Carton data | Count, dimensions and weight | Supports a traceable shipping handoff |
| Packing instruction | Units per carton and protection notes | Clarifies the physical preparation |
| Change owner | Who may approve a label or carton change | Stops silent substitutions |
Step 1: freeze the product and packaging version
Before labels are applied, match the current product, variant and packaging version to the version you approved. If packaging details are still changing, first document what is pending. A label cannot correct a product or packaging mismatch.
Step 2: send files with plain-language placement instructions
Tell the supplier or partner which current file belongs on which unit or carton and what must not be covered. Keep a dated copy of the files and instructions in the order record. Do not include account credentials or sensitive marketplace information in a broadly shared file.
Step 3: request the carton facts needed for the handoff
Before collection or consolidation, ask for carton count, dimensions, weight, product reference and photos or documents only where appropriate to the agreed scope. For broader inbound planning, see the Amazon FBA supplier shipping checklist.
Step 4: separate FBA preparation from transport booking
Preparation establishes what is packed and labelled. Shipping arrangements establish where the cartons go and how the handoff is made. A China consolidation and shipping workflow can help coordinate the handoff, but does not guarantee carrier, customs or marketplace outcomes.
Minimum viable next step
Prepare the product link or SKU reference, target quantity, destination and any available label or carton information. Identify the unanswered item before the supplier is asked to pack.
Need a clearer supplier-to-FBA handoff?
Send the product reference, target quantity and destination. We will help identify which label, carton, supplier and consolidation questions need clarification.
A short brief is enough; do not send account credentials.
FAQ
Can a supplier apply Amazon FBA labels without instructions?
They may be able to apply files you provide, but you should define the current files, placement, product version and any packing constraints. Verify the applicable marketplace requirements yourself.
Should I book shipping before carton information is known?
Carton information is normally important to shipping planning. Obtain and record current carton count, dimensions and weight before relying on a transport plan.
Does FBA preparation guarantee acceptance or delivery?
No. Preparation records can reduce ambiguity, but they do not guarantee marketplace acceptance, carrier performance, customs clearance or commercial results.
Updated 15th Sep. 2026. General sourcing information only; confirm current Amazon and destination requirements independently.